Hand inventory work to a second person without freeing stock

They may change intake notes on an owned unit that already exists. They may change listings that already link to that unit. They may not add a unit. They may not confirm a sale. They may not mark a sold unit as available.

One physical pair stays one owned unit, even when several marketplace listings point at it. Count the pair, not the listings. Leave valid listings up when the offer count is higher than the number of pairs. A sale on one site does not turn those other listings into extra stock.

You review the change before it counts. The input is the pair or the listing row, plus the owned unit it should match. Check the style code and the size against units you already hold.

If the codes match an existing unit, link the listing and stop. Do not make a second owned unit for that pair. A spreadsheet row and a shop import can both create that duplicate if you skip this check. Read the steps in how to import a stock spreadsheet without creating duplicate units before a large file goes in.

A pending sale is the next review. Show the sale to yourself before anyone confirms it. Match that sale to one owned unit first. Then confirm it, or leave it pending. The confirm screen can load pending sales, but the match is still your manual check. Follow confirm pending sales across marketplaces when the sale sits on more than one site.

Availability is the last review. A payout, a shipping label or an invoice does not free the unit. Put the pair back up only after a confirmed cancellation. If it is a return, hold it until the pair is in your hands and you have checked it. Use check a returned pair before you list that owned unit again before that unit is listed.

1. Take the input: one physical pair or one listing row, and the owned-unit record beside it.
2. Check the style code, the size and whether that exact unit already exists.
3. If it exists, let the second person edit intake notes and the linked listing details.
4. Leave the owned-unit count unchanged in that same pass.
5. If the row would add a unit, stop and send it to your review before it is saved.
6. If a sale is waiting, you match it to one unit and only then confirm it.
7. If the unit is already sold, keep it unavailable and do not clear the other valid listings.
8. Record the date, the unit, the change and the item you still have to review.

Keep two lanes in the handoff note. Manual means you looked and wrote the result. Automation means a tool already did a named job.

Bricker Mode can reprice linked listings inside the lowest payout you set. It does not add units and it does not confirm sales. After a sale, Bricker Mode tasks can delete that pair's listings on your other marketplaces. Check that those deletes ran. Do not treat a failed delete as a second pair you can sell.

Confirm Sales loads pending sales on one screen. You still choose the owned unit before you confirm. A barcode scan can name the box and pass it to the desktop inventory flow. You still compare it with units you already hold. Shop import can pull live Vinted and Wallapop items with style code, size, cost and condition. Link each item to stock after you review cost and condition.

If the screen has no place for this handoff, keep a manual note for that pass. Date it, name the unit, and state whether you allowed the change.