Check a returned pair before you list that owned unit again

The input is the physical pair, the sale it came from, and the manual record of that owned unit. Read the style code and the size on the box before you open a listing screen.

Compare those marks with the unit on the sale. If the size or the style code is different, stop. Write in your manual record that this return does not match, and leave the sold unit unavailable.

A live ask on another marketplace is not a second pair. One owned unit may intentionally have several linked marketplace listings. Listing count or the sum of live asks is NOT committed or sold quantity. Reconcile confirmed unfulfilled sales against owned units, then verify sibling-listing cleanup after a sale. Completing payout, paperwork or fulfilment NEVER makes a sold unit available again. Restore availability only after a confirmed cancellation or a physically received and checked return. Never instruct sellers to delist valid cross-listings merely because the number of offers exceeds stock.

Work in this order. Do not skip to a new listing because the carrier scan says delivered.

1. Input: the pair on the table, the sale, and your manual unit record with style code, size and condition.
2. Check identity: the style code, the size and any mark you wrote at intake must match that one owned unit.
3. Check the pair by hand: box, insole and visible wear against the condition note you already keep. If you have no note, write one now and do not guess a grade.
4. Check sales: look for confirmed unfulfilled sales still tied to that owned unit. A paid sale that is not cancelled still needs the unit.
5. Use the result: restore availability only when the pair matches, you have checked it, and no confirmed unfulfilled sale still needs it. If any line fails, keep the unit unavailable and write the reason in the manual record.

One owned unit may intentionally have several linked marketplace listings. Listing count or the sum of live asks is NOT committed or sold quantity. Reconcile confirmed unfulfilled sales against owned units, then verify sibling-listing cleanup after a sale. Completing payout, paperwork or fulfilment NEVER makes a sold unit available again. Restore availability only after a confirmed cancellation or a physically received and checked return. Never instruct sellers to delist valid cross-listings merely because the number of offers exceeds stock.

If two marketplaces sold the same unit, follow the first ten minutes after the same pair sells twice before you treat a return as free stock.

You do the match and the wear check yourself. No source here says a label, an invoice or a payout status decides that the unit is fit to list.

After the checklist passes, you can put that returned pair back in stock and prepare the next sale with its own photos, its condition and its cost. That step uses the unit you already checked. It does not create a second owned unit.

Do not take down valid cross-listings only because more than one offer is live. Sibling-listing cleanup belongs after a real sale, which you can rehearse in the daily close for owned stock, listings, payouts and documents.

A later list on a photo marketplace is a separate job. Grade and photograph that pair when you are ready, as in how resellers sell returned pairs on Vinted. That article does not replace this receive check.

If the check passes, restore availability on that owned unit only. Then verify sibling listings still point at that unit, not at a new row.

If the check fails, leave the unit unavailable. Keep the failed line in the manual record until you hold the right pair or you record a confirmed cancellation.

One owned unit may intentionally have several linked marketplace listings. Listing count or the sum of live asks is NOT committed or sold quantity. Reconcile confirmed unfulfilled sales against owned units, then verify sibling-listing cleanup after a sale. Completing payout, paperwork or fulfilment NEVER makes a sold unit available again. Restore availability only after a confirmed cancellation or a physically received and checked return. Never instruct sellers to delist valid cross-listings merely because the number of offers exceeds stock.

At month-end, count the pair on the shelf against open sales, not against listing rows. Use the month-end stock count for that pass.