StockX invoice for your sales: make your own invoices by cashout

Since 1 July 2021, StockX acts as an undisclosed agent for VAT in the EU. You sell the item to StockX, and StockX sells it to the buyer. So you never write an invoice to the buyer, and the buyer never gets one from you.

For your sale to StockX, the document depends on your VAT status. A seller who is not VAT registered does not have to issue a VAT invoice. StockX still creates an invoice document that confirms the sale. A VAT-registered seller must issue an invoice to StockX, and StockX creates it as a Self-Billing invoice in the seller's name. The invoices are in the seller history tab.

StockX also states that you stay responsible for VAT-compliant records. You must store the invoice documents for the legal storage period.

The StockX documents follow the sales one by one. Your bank statement shows cashouts, and one cashout often pays several sales. An invoice for each cashout matches one bank line.

Your own invoices carry your business profile, your number series and your language. They do not replace the Self-Billing invoice that StockX creates. Ask your tax adviser which documents your books need.

In RestocksAIO, open the Invoice Dialog from the Features tab. It has four tabs: Profile Settings, Invoice Presets, Integration Settings and Generate Invoices.

1. In Profile Settings, save your business name, address, bank details and VAT ID.
2. In Generate Invoices, choose StockX or Alias as the site and set the period with From and To.
3. Choose SummaryByCashout as the invoice type. Each cashout of the period gets one invoice with its sales.
4. Choose the language, the business profile and the invoice series.
5. Check the Creation Date. It is today by default and applies to the invoices of this run.
6. Click Generate.

A normal run takes PAID sales only. A sale that is confirmed or shipped, and not paid yet, waits for a later run. You can also start from the StockX Sale History file, which you download from StockX with the VAT export button.

For Alias, RestocksAIO uses the cashouts of your period to work out the EUR rate of each sale. Without cashouts in the period, it cannot generate the invoices. For invoices in US dollars, select Alias USD Only.

Alias also has SummaryByVatRates. It separates the sales into B2B sales and VAT sales, and it follows the cashouts when they are included.

Which types you can use depends on the site. The four default language presets are English, Spanish, German and Polish. Edit Preset on a default preset makes a copy that you can change.

In Integration Settings, add the API key of LexOffice, SevDesk, Fakturownia or Infakt. The invoices you create then upload to that tool.

A German seller who ships to the StockX authentication centre in the Netherlands can add an Entry Certificate (Gelangensbestätigung). Tick Entry Certificate under Additional Settings before you click Generate. RestocksAIO creates one PDF for the month, named Entry_Certificate_YYYY-MM.pdf, with a list of every item. It needs a business profile with your VAT ID and a Discord webhook, because the certificate arrives there with the invoices.

Late payouts can slip into the wrong quarter. Run the next quarter with a period of two quarters and tick Import old CSV to remove dupe. Import the CSV of the earlier run, and only the missing sales get invoices. For the VAT on each invoice, read VAT for sneaker resellers: margin scheme vs standard.